Cloud Archive

We Got Your Back-up Cloud-based Message Archival for Security and Compliance

Encore CloudArchive Lowers Cost of Doing Business
There are many reasons to archive your company’s email messages – compliance mandates, protection against legal liability, retrieval of important communications, optimization of computing infrastructure, and more. Encore CloudArchive is a powerful message archiving solution that accomplishes each of those goals while delivering a hard dollar return on investment through reduction in IT infrastructure and resource costs. Through advanced compression and deduplication technologies, CloudArchive reduces email storage requirements 85%; finds and retrieves messages faster, responds quickly to e-discovery requests, and easily meets compliance requirements. Use CloudArchive with leading email applications including Microsoft Exchange, Office 365, GoogleMail, IBM Lotus Notes, and Novell GroupWise. CloudArchive provides comprehensive compliance with government regulations including PCI DSS, HIPAA, and FINRA mandates.

Feature Comparison

Encore CloudArchive is an enterprise-level solution that scales to meet any business requirement including every feature offered by most of the expensive systems. Features worth comparing include:

Complete Message Archiving

CloudArchive captures all inbound and outbound email content regardless of message volume, file size, or number of users. Indexed data includes message subject, body content, attachments, and folder information, as well as user calendars, contacts and scheduled tasks.

Optimized Data Storage

Through advanced compression and deduplication technologies, CloudArchive reduces email storage requirements 85%; finds and retrieves messages faster, responds quickly to e-discovery requests, and easily meets compliance requirements.

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Replicated Folder Management

The folder structure is retained so navigation of the archive is intuitive. Every folder can be seen/searched using the user interface or a synchronized Outlook add-in.

Enabled User Access

Choose your device – IOS and Android mobile platforms are supported in addition to devices on tertiary networks. Users can stub messages, restore stubbed attachments.

Personalized Policy Management

Choose your device – IOS and Android mobile platforms are supported in addition to devices on tertiary networks. Users can stub messages, restore stubbed attachments.

Compatible with Popular Email Apps

Choose your device – IOS and Android mobile platforms are supported in addition to devices on tertiary networks. Users can stub messages, restore stubbed attachments.

Worry-free Compliance

CCloudArchive provides comprehensive compliance with government regulations including PCI DSS, HIPAA, and FINRA mandates.

Necessary & Affordable

Email archival is a prudent measure that should be taken by companies of any size.

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Legal Considerations

Government, healthcare, and financial companies have strict requirements regarding document retention with no statutes of limitation to curtail potential liability, should you be sued. Failure to produce emails can result in a judgment against your company.

Regulatory Compliance

More frequently, your company is required to archive emails to comply with government regulations such as those issued under the Sarbanes-Oxley and HIPAA Acts, and by the FDA and SEC. Significant fines and penalties can be assessed for non-compliance.

Knowledge Management

Emails are often the only documentation of critical business information. Preserving those messages can be vital to the company’s success and viability.

Storage Management

CCloudArchive provides comprehensive compliance with government regulations including PCI DSS, HIPAA, and FINRA mandates.

The Case for Email Archival
Pay Now or More Later

The government takes compliance very seriously, And not only for private companies. Government agencies must also archive emails to comply with requests under the Freedom of Information Act, the Patriot Act, National Archive Records Administration (NARA) and other legislation. Even if your company does archive emails but the system does not facilitate quick and easy responses to e-discovery requests, costs to produce those emails can be more expensive than the potential judgment.

Encore Professional Services Ensure Success

 

Migration and Integration
Transition to the Encore CloudArchive solution can require the migration of existing databases, content, and user accounts. For custom solutions, integration of third party software including proprietary Encore applications can be developed and implemented. The Encore project team executes a proven quality control process that tests and retests each step before final switchover.